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Grant Management

PRINCIPAL INVESTIGATOR RESPONSIBILITIES

The management of a research project funded through a federal, state, or industrial grant or contract is the responsibility of the lead Principal Investigator (PI) and co- PIs. The Division of Research will provide guidance and assistance to the PI(s) to facilitate their compliance with the terms of the sponsor. The responsibilities or obligations that PI(s) agree to when accepting a grant or contract include the following:

  • Commitment: Review all documentation including referenced materials within the award documents and comply with the terms and conditions.
  • Communication: Review the roles and responsibilities of all parties involved in the project and assure that they are aware of their obligations.
  • Technical Management: Manage the technical aspects of the program and comply with the deadlines and reporting requirements in award documents or the statement of work.
  • Supervision: Staff the project and supervise project personnel
  • Financial: Charge to the research account only those expenditures directly related to the technical completion of the project.
  • Accuracy: Review the monthly accounting statements to verify that all charges to that account are appropriate.

Contact the Division of Research for clarification of awarding agency requirements.

POLICIES AND PROCEDURES

Cost Transfers (.pdf)
Effort Reporting (ATFAR) (.pdf)
How to Distinguish Between Direct and Indirect Charges (.pdf)
No-cost Extensions (.pdf)
Notice of Award (.pdf)
NSF Participant Support Costs (.pdf) 
Residual Supplies Evaluation (.pdf)
Supplier Diversity Policy
Resources for Finding Small, Minority-Owned, & Women-Owned Business Enterprises (.pdf) & Memorandum(.doc)
Subcontracts (.pdf)
Cost Sharing (.pdf)
Prior Approvals - Coming Soon
Consultants - Coming Soon
Accounts Deficit Procedure (.pdf) & Memorandum (.pdf)
Fixed-Price Closeout Procedure(.pdf) & Memorandum (.pdf)
Payment Terms for Privately Sponsored Awards (.pdf)
Sponsored Awards Accounts Receivable Monitoring (.pdf)

Code of Business Conduct (This link will take you to the Business & Finance Office pages - not DOR)
Conflict of Interest Policy (This link will take you to the Business & Finance Office pages - not DOR)
Travel & Entertainment Policy (This link will take you to the Business & Finance Office pages - not DOR)

OTHER: UNIVERSITY FORMS & DOCUMENTS

(The following links will take you to the Business & Finance Office pages - not DOR)


AGENCY/SPONSOR ADMINISTRATION REQUIREMENTS

NSF Award Administration Guide (NSF 08-1 AAG)
NIH Award Management (http://grants.nih.gov/Grants/managing_awards.htm)

REGULATIONS

OMB Circular A-21 - Cost Principles for Educational Institutions
OMB Circular A-110 - Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations
OMB Circular A-133 - Audits of States, Local Governments, and Non-Profit Organizations (06/24/1997, includes revisions published in Federal Register 06/27/03) HTML or PDF (127 KB)